You run the job. We run the office.
Outrigger Back Office is a done-for-you back office for small construction companies. We handle invoices, change orders, pay apps, lien waivers, sub paperwork, payroll entry and hiring files, so you can stay in the field and still get paid for every bit of work.
- Billing & collections
- Change orders
- Pay apps & lien waivers
- Sub paperwork
- Field forms
- Payroll
- HR paperwork
Your crew in the field. Our crew in the office.
Whether you are a two-truck crew or running five jobs at once, we take the paperwork off your plate and get the money in the door. One tracker, one set of folders, and a person checking it every weekday.
Billing & Collections
We set up each job from your contract, send invoices within 1 business day of your request, track what is owed, and send polite reminders from your own billing email.
Learn moreChange Orders
Text or email us 5 details from the field. We write the change order the same day, you reply APPROVED, and it goes to the GC from your billing email.
Learn morePay Apps & Lien Waivers
We set up your schedule of values, prepare monthly pay applications for you to sign, track retainage, and prepare and collect the lien waivers that go with each payment.
Learn moreSub & Vendor Paperwork
We collect W-9s and certificates of insurance from your subs and vendors before they get paid, track COI expiration dates, request renewals and file everything by sub.
Learn moreCompliance & Documents
We keep your company's COI, W-9, licenses and registrations on file, remind you before anything lapses, and send your GC packet whenever a GC asks for it.
Learn moreField Forms
Daily reports, job safety forms and incident reports your crew fills out on a phone, with photos attached, filed by job automatically and flagged to you when something needs attention.
Learn morePayroll
We pull hours from your time clock or timesheets, send you a weekly approval email, enter payroll in QuickBooks Payroll and track 1099 crew payments for year end.
Learn moreHR Paperwork
New-hire packets for employees and 1099 crews, personnel files kept in order, I-9 and document reminders, and a checklist when someone leaves. Paperwork only, your decisions.
Learn moreOffice Startup
A one-time $497 setup for new construction companies or offices that are behind: folders, tracker, billing email and job list, plus a plain-English walk-through of the paperwork.
Learn morePayroll Cleanup
A one-time $497 cleanup for crews paid through Cash App, Venmo, Zelle or cash all year. We organize the payment records and W-9s so your CPA has what they need.
Learn more
Built inside a working sitework company.
Every process we run for you was set up and tested first in the back office of a civil sitework company in Georgia, on real jobs, with real GCs and real pay apps.
We know what a lien waiver is, why a missing COI holds up a check, and how fast a handshake change order turns into a fight. That is the office we run for you.
- Set up right, once
Your jobs, folders, billing email and tracker built from your contracts.
- Checked every morning
Built-in automation checks every due date, COI and renewal each weekday morning.
- You approve, we send
Nothing goes out under your name until you say it is right.
Contractors who know the work. Not the paperwork.
We serve small construction companies, usually 1 to 25 workers, run by owners who are great in the field but short on office help. Often it is the owner or a spouse doing the paperwork at night. We become their back office.
From the field to paid.
You keep doing what you do. Text us what happens on the job, and we handle the office side.
Free office checkup
A 20-minute call to see how you bill, pay subs and keep paperwork today.
Setup
We build your tracker, folders and billing email, and load your open jobs from your contracts.
Text us the field
New job, extra work, a new hire. Text or email it and we write it up the same day.
Get paid
Invoices out within 1 business day, reminders sent from your email, payments tracked.
We are your office. Not your lawyer or CPA.
We track, organize, remind, prepare and collect. The decisions stay with you and your own advisors.
What we always do
- Send from your billing email, signed with your company name
- Wait for your OK on every invoice and every payroll
- Flag anything unusual to you instead of guessing
- Keep your files in your own folders
What we never do
- Give legal, tax, insurance or financial advice
- Write contracts or set your prices
- Decide who is an employee or what coverage you need
- Ask for bank logins or hold your money
Common questions
What is a back office service for contractors?
A back office service handles the office work of a construction company so the owner can stay in the field. At Outrigger that means billing and collections, change orders, pay apps and lien waivers, sub paperwork, your own compliance documents, field forms, payroll entry and HR paperwork. We do the work for you, and you approve anything that goes out under your name.
Who is Outrigger for?
Outrigger is for small construction companies, usually 1 to 25 field workers, where the owner is great in the field but short on office help. Often the office is the owner at night or a spouse who never trained for it. We work with sitework, grading, utility, concrete, paving, landscaping, trucking and specialty trade companies.
Do you work with contractors outside Georgia?
Yes. We are based in Georgia and work with contractors anywhere in the U.S. Everything is done by phone, text, email and shared folders, so there are no office visits. Some paperwork rules, like lien waiver forms and new-hire reporting, differ by state, so we set up your office around your state and you confirm the rules with your own advisors.
How much does Outrigger cost?
Plans start at $699 a month. Essentials is $699, Standard is $999 and Full Office is $1,299, month to month with 30 days' notice to cancel. Office Startup and Payroll Cleanup are one-time services at $497 each. The office checkup call is free. See the Plans page for what each plan includes.
Do I have to buy new software?
No. We work in the tools you already have, like QuickBooks and Gmail, plus free Google Sheets and Drive for your tracker and job folders. If you want us to run payroll, you need QuickBooks Online with QuickBooks Payroll, and you pay for that subscription directly.
Will my customers know I use Outrigger?
Only if you tell them. Invoices, change orders and payment reminders go out from your own billing email address and are signed with your company name. To your customers and GCs, it looks like your office got a lot more organized.